Communication Message and Delivery

Communication Guidelines—Meetings:1) Meetings must have pre-published agendas, prior to meeting request…agenda must accompany the OUTLOOK meeting request23)4)56)Escalation ProcessProcurementCost ManagementIntroduction[The purpose of this document is to provide general content of a Cost Management Plan and to describe submission required in Microsoft Project format (.mpp file).]Cost Management Plan[A cost management Plan defines cost baseline, modifies it whenever necessary, and uses it for monitoring and controlling cost. A project cost management plan generally includes descriptions, procedures and responsibilities for items such as Costs included, activity resource estimating, cost estimating, cost baseline, budget determination and cost control.]Estimate Cost[Estimate Cost is a process of developing an approximation of monetary resources needed to complete project activities.]Contingency Reserve[Contingency reserve is money assigned to the project and allocated for identified risks for which contingent responses are developed. Generally, how much money is reserved and its rationale are included here.]Budget[Once the project costs or cost baseline is determined, a time-phased project budget is developed. Project budget shows how the project cost will be incurred by appropriate periods (months, weeks, quarter, etc.) during project performance period. Describe how your budget is developed.]Cost Control and Monitoring[The approved project budget with contingency reserves serves as a baseline for project control. This section usually include project approach to monitor actual versus planned performance, approach ( e.g. Earned Value analysis), and how any cost changes will be managed.]Performance Monitoring[Describe your approach to monitor planned versus actual performance and matrices that will be used]Project Reports[Include name and description of 2 to 3 reports that you plan to use for performance monitoring, status reporting or other reports. These are the reports for which you will be submitting a Microsoft Project mpp file. See section below. ]Cost Change Control[Describe briefly how any changes to the cost baseline will be administered and implemented.]

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